Operations Manager Main Role
The Operations Manager is responsible for the overall financial and administrative functions of the Lao Rugby Federation, for providing day-to-day support to the Lao Rugby Federation Executive Board and for maintaining strong links within government. Reporting Structure/Relationships The Operations Manager will report to the Operations Advisor. The Operations Manager will directly manage the Finance and Administration Officer, the Sponsorship and Marketing Coordinator and the Rugby Development Manager. The Operations Manager will work closely with the LRF Advisory Committee and the Executive Board, including the President.
Responsibilities
This post holds the following responsibilities: Office Management To ensure the LRF office maintains high standards in all aspects of operations To have final responsibility in the development of operating policies for the LRF office (for initial approval by the Operations Advisor before final approval from the LRF board) To have final responsibility/decision making authority for LRF staff in regard to daily operations To ensure staff are able to meet their roles and responsibilities to a high standard To make quarterly reports to the Operations Advisor on staff performance To support the ongoing professionalization of the Lao Rugby Federation To ensure that all systems developed are in line with Lao and international standards
Financial Management
To ensure detailed and accurate monthly reports are available through the LRF’s chosen accounting software To approve all staff salary payments To monitor bank balances for all accounts To facilitate general and project expenditures To control and review all expenses To manage accounting systems for the LRF office in Vientiane To maintain a standard filing system for all accounting documents and financial reports and to provide financial records and other supporting documents to the LRF Advisory Committee or LRF Executive Board as required To comply with all local regulations relating to tax and insurance To prepare annual budget and manage expenditures against budget To ensure all accounts can be audited on an annual basis
Reporting To submit monthly operational and financial reports to the Operations Advisor To prepare quarterly reports for submission to the Advisory Committee and Executive Board To lead the creation of the Annual Report Government Relations To ensure the Lao Rugby Federation understands and complies with all necessary government requirements To ensure the Lao Rugby Federation maintains strong and effective links with all sections of government, with a focus on the Ministry of Education and Sport To ensure all Lao Rugby Federation events have government backing and support To ensure all federation documentation is maintained at the standards required by Lao and international supervisory bodies Advisory Committee and Executive Board Support To provide support to the Lao Rugby Federation Executive Board To ensure that the Executive Board is kept fully informed of and engaged in decisions and actions undertaken by the Lao Rugby Federation To organise and facilitate Advisory Committee and Executive Board meetings To prepare official communications on behalf of the Executive Board To represent the LRF board in government and other meetings as required To undertake any other tasks as assigned by the Executive Board Learning, Relationship Building and Representation To maintain strong working relationships with staff, government, board members and other stakeholders To participate in external workshops, working groups and other meetings relevant to the position To establish appropriate information-sharing relationships School and Community Rugby Projects To provide management and organizational support to the LRF’s school and community projects To encourage sustainable growth of school and community rugby activities Working Conditions This is a Vientiane-based, full-time position. Standard office hours run from 0800 - 1630, however, some work outside these hours may be required.
Required Qualifications, Experience and Personal Qualities Essential Relevant degree in accounting/financial management, business administration, or human resources management Broad and current understanding of international and Lao PDR administrative and accounting standards Thorough understanding of computerised accounting systems and good IT skills, including the use of MS Office Suite and MS Windows and the ability to type in Lao language Strong analytical and problem solving skills Spoken and written fluency in Lao and English Flexibility and willingness to support the overall goals of the LRF Ability to maintain confidentiality within the role Experience producing high quality financial statements and reports Strong teamwork and interpersonal skills with demonstrated management and coordination experience Organized and able to cope with multiple deadlines Committed to the role for a minimum 2 year period Remuneration and Benefits The LRF can offer a strong package to the right candidate with opportunities for professional development and travel, as well as a strong benefits package including employee health insurance and pension payments. The salary range for this post is dependent on experience and qualifications.
The Lao Rugby Federation is an equal opportunities organization.
Application Information Applications can be made ONLY by email; all other applications will be rejected. In addition, the LRF will only accept applications that include a CV and a cover letter that addresses the criteria above. The candidate should also state his or her expected monthly gross salary in LAK.
Please send all applications to info@laorugby.com. All applications should be received by 5PM on Tuesday, 31 July 2012.
The Lao Rugby Federation has a strict child protection and code of conduct policy and any successful candidate will be expected to sign and abide by these documents.
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