WHO-Vacancy

The Office of the WHO Representative in Lao PDR announces the vacancy of a SECRETARY FOR Maternal and Child Health (MCH) Programme.
Duties:
• Screens and routes incoming mail, documents and reports to the supervisor with full background information.
• Takes/transcribes non-technical and technical correspondence, reports, etc., from dictation, tapes and manuscripts, using word-processing equipment, ensuring grammatical accuracy, conformity with procedural accuracy and format; types reports, studies, including statistical tables, etc. from manuscripts using a word processing equipment.
• Drafts correspondence on routine matters on own initiative or from brief instructions; takes notes at meetings as basis for minutes and assists in providing interpretation as and when required.
• Arranges appointments for supervisor, receives visitors; places and screens telephone calls, responds to routine requests for information, and prepares briefing folders for supervisor’s duty travels.
• Provides secretarial and clerical support to the MCH team, visiting staff and consultants as and when required. Maintains appropriate follow-up system on initiated action.
• Maintains office records, including financial records of project expenditures, filing and reference systems on various subjects.
• Assists in searching, compiling and maintaining information relevant to the programme, including the Plans of Action.
• Provides support in the arrangements for meetings, workshops and training courses, including preparation of related folders.
• Occasionally replaces other secretarial and clerical staff within the country programme division during their absences as coordinated by the Programme and Administrative Officer.
• Performs other related duties as required.
Education:
Equivalent to graduation from secondary school with thorough training in secretarial and clerical duties.
Knowledge & skills:
• Thorough knowledge of office procedures.
• Typing and stenographic skills at required speed.
• Ability to discern routine from non-routine.
• Ability to draft correspondence, summary of meetings and notes for the record.
• Ability to use word processing equipment and adapt to various software applications.
• Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds.
• and maintain a high standards of personal conduct.
Languages:
Excellent knowledge of spoken and written English and the local language.
Experience:
Three years’ experience in secretarial/clerical posts, preferrably, including experience in WHO or in another international organization Interested and qualified candidates are invited to submit applications in the English language, with curriculum vitae,
by 31 July 2012. Please indicate on your letter “Re: MCH Secretary” to:
The World Health Organization
125 Saphanthong Road, Unit: 5
Ban Saphanthongtai, Sisattanak District
P.O. Box 343
Vientiane, Lao P.D.R.
Fax: (856-21) 353902-4
Tel: (856-21) 353905
Email: who.lao@wpro.who.int